Instead of manually creating the same record, you can use record templates to quickly populate a fully fleshed-out base for each new project.Īirtable Automations give you a taste of simple, hands-free data management. Let's say you use Airtable to manage projects that often involve the same set of tasks and milestones. Record templates allow you to build templates for your most repeated records. It's a useful way to get others to do things like approve requests or provide status updates-without getting bogged down by other details. Airtable's Interface Designer lets you create custom dashboards containing only information you want collaborators to see. Sure, you can filter the data using different views, but even combing through different views can be a dizzying task. If your base contains a lot of data, it can be overwhelming for other collaborators to navigate.
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You can get insights on everything from how to fix a broken Airtable automation to high-level data on user activity. For example, with a chart extension, you can visualize your data as a bar, line, or donut graph directly from your base.Īirtable insights help teams understand how everyone is interacting with their shared bases, and suggest ways they can optimize them.
For example, you can build a workflow to automatically notify your team in Slack when the project status on an Airtable record changes to "complete."Īirtable Extensions let you add extra functionality to your bases. Click on a feature for an in-depth guide on how to use it.Īirtable Automations enable you to create up to 50 automated workflows directly within an Airtable base. Note: This provides a high-level overview of each feature. Once you've created a few bases and you're comfortable navigating your way around Airtable, use these advanced Airtable features to get even more out of your database. If this isn't how you want to visualize your data, create a new view. There are five basic building blocks to an Airtable database:īy default, Airtable will populate your data into a grid view. It's a relational database that's as easy to work with as Google Sheets or Microsoft Excel. Spreadsheets, on the other hand, are more suited for running calculations.īut here's what makes Airtable special: it gives you the best of both worlds. You can then use those relationships to answer questions like, "What songs in my collection contain 'baby' in the title and are '90s hits?" And you can do this without modifying the database itself.Ī general practice is to use a database to organize a large amount of information. For example, you could use it to link all of the songs in your music collection with categories such as artist, title, and era. You could compare data in a spreadsheet, but databases are much more powerful and far less easy to mess up.Ī relational database doesn't just store data-it stores relationships between that data. In a database, you'll typically use SQL queries like SELECT * FROM Customers to find and compare data. In a spreadsheet, you'll use functions like =SUM(A1:A5) to calculate values and crunch numbers. You also organize the data in rows and columns just like you would in a spreadsheet.
So, what's the difference between a spreadsheet and a database? At first glance, databases look a lot like spreadsheets, with pages of grid lines and tabs. New to Airtable? Here are some tips for navigating your way around Airtable.
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